All small companies, mid-sized organizations, and large enterprises are running their businesses by using email services for all types of private and secure communications. Microsoft Outlook, Gmail, and Yahoo are major email service providers.
However, sometimes, it is difficult to find essential business messages from an email account. All companies need a single platform for all messages of their employees, managers, and high-level authorities. This platform should be highly securable for all types of communications. For providing solutions for this, email archiving applications came into marketing.
What is Email Archiving Software
Email Archiving Software are specific cloud-based applications that are providing services related to email management. These applications are presenting a single, and secure platform for all sent or received messages.
They make a copy of all sent or received messages and save it to archive. No one can access these archived messages without admin permission. They also keep files and attachments related to messages.
Best Email Archiving Software
Here is the list of Best Email Archiving Software that is offering options and features for eDiscovery and secure email archiving.
1. Proofpoint Essentials Archive
Proofpoint Essentials Archive is a next-generation, data archiving application to secure your data and reduce cost. It provides guaranteed search results instantly, and legal teams get self-service control to minimize the IT burden. The program facilitates you to maintain review, search, and legal hold activities from a single platform. To reduce risk and improve discovery, you have the option to remove Outlook PST files.
Allow a smarter case technique using optional e-discovery analytics and visualization. To control third party costs, you can export only data of the sensitive matter. Besides, it gives optional predictive coding, review, and first-pass cull. It gives In-house litigation reading like Microsoft 365.
Features
- Optional predictive coding
- Eliminate Outlook PST files
Pros
- Manage files
- Self-service control
Cons
- Limited features
Pricing
- Professional: Quote based
Visit: Proofpoint Essentials Archive
2. Cryoserver
Cryoserver is one of the best email archiving applications that converts your data into a repository for better use. This application saves an identical copy of every sent or received email on a single place securely. It is a powerful platform to search any email instantly for saving your time and increasing productivity. This system has aim to provide a flexible solution to save time and help the desk’s life easier.
This platform includes different levels of retention legislation and data protection such as FCA, GDPR, and HCA. It improves management, email storage, and cost-saving. The program fulfills the requirements of eDiscovery and provides a separate secure server for your mails.
Features
- Save times
- Fast searching of mails
Pros
- security
- improve productivity
Cons
- few options
Pricing
- Professional: Quote-based
Visit: Cryoserver
3. Barracuda Essentials Archiving
Barracuda Essentials Archiving is all in one solution for encryption, email protection, and archiving. This online platform saves all emails securely to assists all legal requirements. It keeps copies of all sent and received emails that can’t be altered or deleted. The program includes streamlined and easy to use archiving tools. Multiple admin tools are there, like auditing, legal compliance, and granular retention policies.
An advanced eDiscovery and search tool is there to search for any email. It offers support for mobile access so that end users can access their archivers. An email security module provides a single place for archiving and security.
Features
- Email protection
- archiving
Pros
- encryption
- legal compliance
Cons
- for small organizations
Pricing
- Trial: Free
- Professional: Quote based price
Visit: Barracuda Essentials Archiving
4. Mimecast Cloud Archive
Mimecast Cloud Archive is a cloud-based system that has the aim to provide email cybersecurity to large organizations. It saves the organization from web-based and email security threats. It gives a single archive for all emails and helps organizations for protecting their company legal information. A quick search option can find any mail from the archive in seven seconds.
Comprehensive audits are there to display all accesses to the archive. Administration authorities can search for recovering complete mailboxes, folders, and individual emails. End-users can access data using an iOS & Android app or Outlook plugin. Mimecast Cloud Archive gives legal compliances for archiving.
Features
- Legal compliance
- Recover mails
Pros
- Retention management
- Instant searching
Cons
- For large organizations
Pricing
- Professional: Quote-based price
Visit: Mimecast Cloud Archive
5. Barracuda Sonian
Barracuda Sonian is a cloud-based email archiving solution that provides secure electronic communications and searching. The program preserve, file attachment, every outbound, and inbound email in the dynamic and secure archive. You can search and access every email in seconds using accurate and fast searching options. Besides, you can tag, export, and filter related data to fulfill compliance, corporate, and legal governance requirements.
It offers compliant and secure storage, role-based permissions, audit trial, authenticated user access, and unlimited concurrent searches. It does not require additional infrastructure, hands-free installation, or lengthy service engagements. It supports multiple platforms like Gmail, Google Apps, Rackspace Hosted Email and Microsoft Exchange.
Features
- Supports multiple platforms
- Secure storage
Pros
- Role-based permissions
- Provides extra security
Cons
- complicated
Pricing
- Enterprise Plan: Quote-based
Visit: Barracuda Sonian
6. Microsoft Exchange Online Archiving
Microsoft Exchange Online Archiving is a web-based archiving application designed for large enterprises to solve their compliance, archiving, and eDiscovery issues. It provides easy management and deployment using existing Outlook tools. The program saves all your email in a single, secure place. End users can see and view their email archives; however, they can’t delete or edit emails.
You can manage to organize and manage data using the integrated management interface. It offers mobile support and automatic patching. Retention policies and custom retention tags are there with built-in scalable data storage and auditing options. It provides security to your emails and saving searching time.
Features
- Management interface
- Cost-effective service
Pros
- Retention policies
- Secure and reliable archive
Cons
- Slow
Visit: Microsoft Exchange Online Archiving
7. Smarsh
Smarsh is a cloud-based email arching application that facilitates organizations to archive, supervise, and get the communications channels for e-discovery issues. The program is offering solutions to more than 6,500 customers related to finance, banks, and government agencies. It captures messages and sends them to archive automatically.
No one can edit or delete messages present in the archive. It offers complete eDiscovery features for exporting and searching. The fully compliant archive gives details about messages like who send messages, who receive messages, and time of messages. The program also archive attachments and images within emails. It provides support for more than 80 communication channels.
Features
- Personal email archive
- Display meta-data
Pros
- Images and attachments
- eDiscovery tools
Cons
- for large enterprises only
Pricing
- Enterprise Plan: Ask the vendor
Visit: Smarsh
8. Hornetsecurity Aeternum
Hornetsecurity Aeternum is an automated archiving program that provides audit-proof and legally compliant archiving of emails. Automated archiving helps to save emails encrypted formats securely. The program includes search algorithms, refine options, and full text searching for retrieval and searching of emails. You can view only metadata by making email content private.
As an admin, you can generate custom data retention policies. It is a cost-effective application that offers flexible pricing. This program is suitable for Resellers and MSPs and saves messages for 30 years. No one can edit or delete the archive messages. You can apply it to third party auditors for checking email communications.
Features
- Flexible pricing
- Data retention policies
Pros
- Flexible pricing
- Searching and retrieval
Cons
- Missing a few options
Pricing
- Enterprise Plan: Get a quote
Visit: Hornetsecurity Aeternum
9. Global Relay
Global Relay is providing eDiscovery and message archiving solutions to over 20,000 globally. It provides archiving of numerous communications like market data chat, instant messaging, social media, voice, web, and mobile messaging. The program gives secure and reliable archiving that save data once to save storage space. End-users can access data, but they can edit or delete them.
The program provides role-based and flexible permissions. Multiple analytical features are there to improve the security of a business. Other useful tools are user activity monitoring, interactive charts, and communication timelines. You can access archives through web, mobile, or Outlook. Get full legal compliance with comprehensive eDiscovery features.
Features
- Fast support response time
- Analytical features
Pros
- Role-based permissions
- Full legal compliance
Cons
- High costs
Pricing
- Demo: Free
- Enterprise version: Ask the vendor
Visit: Global Relay
10. Proofpoint Enterprise Archive
Proofpoint Enterprise Archive is a cloud-based email archive application having the aims to provide a new approach to email archiving problems. This next-generation email archiving solution is using cloud intelligence to reduce risk, cost, and complexity. You will get guaranteed search results instantly. It provides self-service control for legal teams to minimize the IT burden.
Machine learning analytics and optional visualization for a smarter case strategy. The application lets you export data to multiple file formats. It stores all information like enterprise collaboration data, SMS messages, media data, and emails. It offers configurable retention policies for mid-size organizations and enterprises. Reduce complexity and cost as well as streamline data compliance security.
Features
- Export data
- Manage search results
Pros
- Analytics
- eDiscovery visualization
Cons
- less secure
Pricing
- Enterprise Plan: Quote-based
Visit: Proofpoint Enterprise Archive
The Verdict
Overall, these applications are giving all the necessary tools and options for email archiving and data security. End-users access these applications using the web or their smartphones. However, they can’t edit or delete their messages from this platform.
Archived messages can’t be edited or deleted. Professionals can provide permissions-based and customized access to their employees or other users to access archive messages.
